Everyday AI · Daily life
Draft a rental security deposit refund request
Did your apartment lease end and your landlord is delaying the return of your 1-month or 2-month security deposit?
What to do
- Collect your move-out date, turnover inspection sheet or photos, and confirmed receipts of cleared electricity (Meralco) and water (Maynilad/Manila Water) bills.
- Paste the prompt below into ChatGPT, Gemini, or Claude.
- Send the formal polite letter to your former landlord or property manager via email, Viber, or registered letter with your GCash or bank account details.
Try this prompt
Include lease end date, deposit amount, and proof of settled utility bills for quick turnaround.
Draft a courteous but firm formal letter requesting the refund of my rental security deposit following the conclusion of our lease agreement in the Philippines.
Lease details:
- Property address: [Apartment / Unit number and address]
- Landlord / Property Manager Name: [Name]
- Lease period: [e.g. September 1, 2025 to August 31, 2026]
- Date unit was vacated and keys returned: [e.g. August 31, 2026]
- Security deposit amount: ₱[amount, e.g. ₱24,000 for 2 months]
- Status of utility bills: [e.g. All Meralco, Maynilad, and condo association dues fully settled with receipts attached]
- Condition of premises: [e.g. Unit inspected and turned over in good, clean tenantable condition without major damage beyond fair wear and tear]
- Bank / GCash account for refund transfer: [Bank Name, Account Name, Account Number]
Letter structure:
1. Formal greeting and reference to the concluded contract of lease.
2. Summary of agreed turnover and attached utility clearance receipts.
3. Itemized request for the return of the deposit within 15 calendar days.
4. Respectful reference to standard Philippine rental practices (and Rent Control Act guidelines where applicable).
5. Contact details for prompt coordination.See a sample result
Illustrative example. Your answer may differ.
Output: Professional letter citing the concluded lease on August 31, referencing the zero-balance Meralco receipt attached, and providing bank account details for deposit reimbursement.
Before you use it: Fair wear and tear (e.g. minor paint fading, small pin holes) cannot legally be deducted from a tenant's deposit unless expressly stipulated in the signed contract.
Philippine notes
- Always take timestamped photos and video of the cleaned empty unit upon handover to prevent disputed damage claims.
- If a landlord refuses without valid utility bills or damage breakdown, barangay conciliation (Lupong Tagapamayapa) is the required first legal remedy.