Everyday AI · Work & business
Review receipts or invoices in a simple table
Do you need help checking several receipts or invoices?
Listen to this guide
AI narration · English · Prompt text stays on the page
0:00—:—
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What to do
- Start with a made-up receipt or type only the date, shop name and amount. Leave out account numbers, tax IDs and payment details.
- Paste the prompt and your sample text into an AI chat, then send it. If using a photo, choose a tool that accepts images and check its upload limits first.
- Require unclear text to be marked for review instead of guessed.
- Compare every row and total with the original document before using the table.
Try this prompt
Copy the prompt into ChatGPT, Claude or Gemini. Replace any text in brackets, then send it.
Turn these receipt/invoice details into a checkable table. Extract only what is clearly readable or explicitly supplied.
PRIVACY FIRST
Before upload/paste, remove unnecessary names, addresses, account/card details, QR/barcodes, tax/account identifiers or other sensitive data unless essential to my task.
FOR EACH DOCUMENT
[PASTE TEXT OR ATTACH REDACTED IMAGE]
EXTRACT
Document label: [Receipt/Invoice/Unknown]
Date
Seller/vendor name if clearly visible
Line item description
Quantity
Unit price
Line amount
Discount/adjustment
Tax shown
Subtotal
Total
Payment status/method only if clearly stated
Reference — redacted/safe only
RULES
- Never invent unreadable digits, tax treatment, quantity, unit price, subtotal or total.
- Preserve the printed currency.
- Mark blurry/cropped/ambiguous fields “Unreadable / To confirm.”
- Distinguish values printed on the document from calculations you perform.
- Do not infer that a document is valid, paid, tax-compliant or authentic merely from appearance.
OUTPUT
1. One row per line item where readable.
2. Document-level totals.
3. Arithmetic check: sum readable lines/adjustments and compare with printed total.
4. Difference, if any.
5. Duplicate-looking documents/items to review — label as possible, not proven.
6. Fields requiring manual verification.
Never silently “fix” a mismatch. Show the printed figure and calculated figure side by side.See a sample result
Illustrative example. Your answer may differ.
Sample receipt: Example Store; Total ₱1,250.00; date is unreadable. Table row: Date — Unclear | Supplier — Example Store | Total — ₱1,250.00 | Notes — Check date manually.
Before you use it: AI can misread small text and amounts. Verify every value and ask your bookkeeper or accountant about official records and tax treatment.
