Everyday AI · Work & business
Turn meeting notes into clear follow-ups
Did a meeting end with many decisions and tasks?
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AI narration · English · Prompt text stays on the page
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What to do
- Remove confidential information and keep only the notes needed for the summary.
- Use the prompt below to separate decisions, tasks and questions.
- Check each person, deadline and decision against the original notes before sharing.
Try this prompt
Copy the prompt into ChatGPT, Claude or Gemini. Replace any text in brackets, then send it.
Turn these meeting notes into clear follow-ups without inventing decisions, owners or deadlines.
MEETING NOTES
[paste notes after removing unnecessary private/confidential details]
OPTIONAL CONTEXT
Meeting/date: [FACT / NONE]
Known participants/roles: [FACTS / NONE]
RULES
- Treat only explicit statements in the notes as facts.
- Separate DECISIONS, ACTIONS, QUESTIONS and DISCUSSION/IDEAS.
- Assign an owner only when the notes explicitly name or clearly attribute one. Otherwise write “Owner: To confirm.”
- Use a deadline only when explicitly stated. Relative dates like “Friday” should remain as written unless the meeting date makes conversion unambiguous; show both if you convert.
- Do not turn suggestions (“maybe,” “could,” “consider”) into commitments.
- Do not invent status, priority or agreement.
- Draft only; do not create tasks, calendar events or send follow-ups.
OUTPUT
1. Decisions confirmed.
2. Action table: action | owner | deadline | evidence from notes | status.
3. Open questions / blockers.
4. Ideas discussed but NOT committed.
5. Short follow-up message summarizing only confirmed decisions/actions.
6. “To confirm” list.
Finish with an integrity check: identify any action/owner/deadline that is not directly supported by the notes and remove or relabel it.See a sample result
Illustrative example. Your answer may differ.
Notes: Ana will ask the supplier. Delivery date was not decided. Follow-up task: Ana — ask the supplier. Deadline: To confirm. Question to confirm: What is the delivery date?
Before you use it: Ask the people involved to confirm important decisions, owners and deadlines.
